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New England Cichlid Association By Laws |
I. Name
1. The name of the organization shall be New England Cichlid Association
II. Board of Directors
1. The Board of Directors shall serve without pay and consist of five members.
2. Board members shall serve a maximum of two terms.
3. Vacancies shall be filled by General Election to be held the first Saturday of June each year, with newly elected officials to assume duties at the September meeting.
4. Board members with three meeting or two board meeting absences may be dismissed from the Board, pending the Board’s decision.
III. Officers
1. The officers of the board shall consist of a President, Vice President, Secretary, and Treasurer.
2. The board will consist of the officers and one member at large. All positions will be elected positions.
3. (a)The President shall preside at all Board meetings, appoint committee members, and perform other duties as associated with the office. (b)The Vice-President shall assume the duties of the President in case of the President’s absence. (c)The Secretary shall be responsible for the minutes of the Board, keep all approved minutes in a minute book, and send out copies of minutes to all. (d) The Treasurer shall keep record of the organization’s budget and prepare financial reports as needed.
IV. Committies
1. The Board may appoint standing and ad hoc committees as needed.
V. Meetings
1. Regular board meetings shall be held quarterly.
2. Special meetings may be held at any time when called for by the President or a majority of Board members.
3. Agendas shall be prepared by the President and provided at least one week in advance for all board meetings.
VI. Voting
1. (a) A majority of board members constitutes a quorum. (b) In absence of a quorum, no formal action shall be taken except to adjourn the meeting to a subsequent date.
2. Passage of a motion requires a simple majority (ie, one more than half the members present).
VII. Conflict of Interest
1. Any member of the board who has a financial, personal, or official interest in, or conflict (or appearance of a conflict) with any matter pending before the Board, of such nature that it prevents or may prevent that member from acting on the matter in an impartial manner, will offer to the Board to voluntarily excuse him/herself and will vacate his seat and refrain from discussion and voting on said item.
VIII. Fiscal Policies
1. The fiscal year of the board shall begin the 1st of January each year.
IX. Amendments
1. These by-laws may be amended by a two-third vote of Board members present at any meeting, provided a quorum is present and provide a copy of the proposed amendment(s) are provided to each Board member at least one week prior to said meeting.